# ID-T05 — Data governance record

Adrian Sutherland · Version 1.0 · September 2026  
© 2005–2026 Adrian Sutherland.

Use this record for a group of information and its uses. Link existing
definitions, contracts and policies rather than copying them. Record an
unresolved decision with an owner and a condition for proceeding.

## Scope and use

- Information and authoritative sources:
- Intended decisions, users and permitted purposes:
- Design state; related requirements and definitions:
- Excluded uses and unresolved questions:

## Responsibility

| Decision or activity | Accountable owner | Person doing the work | Authority and escalation |
|---|---|---|---|
| Meaning and significant change | | | |
| Definition maintenance and recurring errors | | | |
| Individual record correction | | | |
| Access, recovery and disposal | | | |
| Derived output and consumer notification | | | |

## Controls and lifecycle

- Quality rules, intended use, thresholds and response to failure:
- Permitted access and sharing; approval and periodic review:
- Source versions, transformations, consumers and derived copies:
- Retention purpose, period, trigger, approval and review:
- Disposal, holds, exports, caches, indexes and restored backups:
- Dependencies on supplier controls and records needed at exit:

## Change or issue

- Finding, source and affected decision:
- Local correction or changed definition/purpose:
- Affected records, recipients and derived outputs:
- Authority, action, notification and acceptance:
- Recovery or correction if the change fails:
- What remains agreed; next review trigger:

## Checks and results

| Proposed check | Expected result | Actual observation, date and version | Accepting person and next action |
|---|---|---|---|
| | | | |

Separate proposed checks from actual results. Review whether decision time,
error recurrence and correction effort justify the controls being used.

## Edition and reuse

Refreshed for the September 2026 website update. Keep the accompanying
[edition note](edition.md), source version and change history with adaptations.