# ID-T02 — Lifecycle and responsibility

Adrian Sutherland · Version 1.0 · Refreshed September 2026

© 2005–2026 Adrian Sutherland.
Source page: https://architectureportal.org/assets/information-data

Adapt these prompts to your existing records and methodology.

## Record and purpose

- Record definition, owner and allowed uses: [fill]
- Related business and definition references: [fill]

## States and transitions

- State meanings and allowed transitions: [fill]
- Trigger, required information, accepting role and expected result: [fill]
- Exceptions, reopening and duplicate handling: [fill]

## Responsibilities and access

- Definition approver, steward, creator, reader and updater: [fill]
- Transfer acceptance and escalation path: [fill]
- Permission and sharing rules for each role: [fill]

## Corrections and copies

- Origin, current version, change reason and superseded version: [fill]
- Derived records and copies affected by a correction: [fill]
- How recipients learn of corrections and check freshness: [fill]

## Retention and retirement

- Purpose for retention, period, review trigger and approving owner: [fill]
- What is retained, archived or removed, including copies and history: [fill]
- Exceptions, recovery copies and confirmation of retirement: [fill]

## Methodology configuration

- Your method's record, activity and state terminology: [fill]
- Where lifecycle decisions and checks are recorded: [fill]

## History and open decisions

- Version, date, acceptance status and decision owner: [fill]
- Unresolved questions, responsible person and next review: [fill]